Senior Executive Assistant

Location

Egypt; Argentina; Ethiopia; Nigeria; South Africa

Employment Type

Contract

Location Type

Remote

Department

Customer/Client & Admin Support

Benefits:

• $1.6K – $2.1K per month

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is looking for a proactive and detail-oriented Senior Executive Assistant with 5+ years of experience to manage the CEO’s calendar, inbox, and various projects. This role requires a highly organized individual who can handle multiple tasks at once, coordinate schedules, and ensure that internal and external communication flows efficiently.

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Location:
Fully-Remote (9 AM – 6 PM EST)

Job Overview:
We are seeking a Senior Executive Assistant to manage the CEO’s day-to-day operations, including calendar management, email filtering, project coordination, and communication with key stakeholders. You will be responsible for overseeing multiple projects, assisting the CEO with both personal and professional tasks, and ensuring smooth internal operations.

Responsibilities:

• Calendar & Email Management
  • Manage the CEO’s calendar, scheduling meetings, handling conflicts, and ensuring time is allocated appropriately for key activities.
  • Oversee and maintain the CEO’s email inbox, prioritizing important communications and drafting responses when necessary.
• Project Coordination & Execution
  • Oversee cross-functional projects, ensuring deadlines are met and resources are properly allocated.
  • Keep the CEO informed of project timelines and developments, ensuring alignment across departments.
• Internal & External Communication
  • Draft and send important communications on behalf of the CEO, such as email responses, meeting agendas, and follow-up emails.
  • Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication.
• Personal Assistance
  • Manage personal tasks for the CEO, including travel arrangements, appointments, and personal projects.
  • Ensure a balance between the CEO’s personal and professional responsibilities.
• Team Coordination & Support
  • Serve as the point of contact between the CEO and internal teams, ensuring alignment and workflow efficiency.
  • Provide assistance to other team members and ensure necessary resources are available.
• Meeting & Travel Management
  • Organize, coordinate, and prepare materials for meetings and conferences the CEO is attending.
  • Make travel arrangements and handle logistics for the CEO’s business trips.

Qualifications:

• Experience
  • 5+ years as an Executive Assistant, focusing on calendar management, communications, and project coordination.
  • Experience supporting C-level executives in a high-demand, fast-paced environment.
• Skills
  • Strong organizational skills and the ability to prioritize competing tasks.
  • Excellent written and verbal communication skills.
  • Proficiency in office productivity tools (Microsoft Office, Google Workspace).
  • Exceptional attention to detail and ability to meet complex deadlines.
  • Proactive mindset with the ability to manage tasks independently.

What Success Looks Like for the Role:

• Smooth operation of the CEO’s calendar, with no scheduling conflicts and timely follow-ups on action items.
• Successful execution of cross-functional tasks and effective project oversight.
• Effective communication that keeps internal teams aligned with the CEO’s objectives.
• Timely and organized completion of both personal and professional tasks for the CEO.

Method Of Application

Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.

APPLY HERE

Deadline: Not Disclosed

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