London, England
About us
At Xelix, we work with some of the world’s largest companies to automate and strengthen their financial controls. Our AI solutions redefine how Accounts Payable teams operate – moving from manual processes to automated, intelligent workflows.
Xelix is a fast-paced scale-up – things move fast and expectations are high. We raised our Series B with Insight Partners in June 2025 and are expanding aggressively. We have a team of 150 talented people pulling together to achieve our goals. Everyone is trusted to take ownership, move fast and have a meaningful impact. We prioritise personal and professional growth, keep things fun, and love to celebrate a milestone together.
In this role you’ll grow, be challenged and help shape the future of Xelix. If you’re excited about building something special with us, we’d love to hear from you.
About the role
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At Xelix, we work with some of the world’s largest companies to automate and strengthen their financial controls. Our AI solutions redefine how Accounts Payable teams operate – moving from manual processes to automated, intelligent workflows.
To continue supporting us as we scale, we’re looking for an Executive Assistant to support our CEO and help keep the wider exec team running smoothly, as well as being a key driver of company comms and culture.
With your main focus being our CEO – it will be all about making sure his time is protected, days run smoothly, and he has what he needs before he even knows he needs it. You’ll also offer light, practical support to five members of the exec team — nothing heavy, just simple diary help, expenses, and the occasional logistical puzzle.
If you love making things run smoothly, enjoy solving problems quietly behind the scenes, and get satisfaction from bringing order to chaos – you’ll fit right in.
Responsibilities:
1. Support the CEO
- Own the CEO’s calendar so it’s clear, structured, and aligned to what actually matters.
- Ensuring they have everything they need to move smoothly throughout the day, including materials and information.
- Look after emails and inbound requests so the CEO stays focused, stepping in as a friendly gatekeeper where needed.
- Keep travel, itineraries, and logistics running smoothly end‑to‑end.
- Handle sensitive and confidential information with total discretion and good judgement.
- Support on small projects, follow‑ups, and things that keep the business moving.
2. Light‑touch support for ELT
- Help with scheduling and diary updates which help cross functional ways of working operate smoothly.
- Help with planning leadership meetings, ensuring actions are captured and circulated
- Keep communication flowing so things don’t get stuck.
- Spot ways to improve workflows and help the team work smarter, not harder
3. Be a proactive partner on company comms and culture
- Working closely with the VP People to help define the overall comms strategy for the business, including comms channels, events and social engagement internally.
- Work as part of the people team in terms of being a culture carrier, role modelling our company behaviours.
- Support with team offsites and company events to ensure culture is at the heart of how we get together.
Qualifications/Requirements:
You’ll thrive in this role if you:
- Have supported senior leaders before and genuinely enjoy helping people be their best.
- Are organised, proactive and great at balancing shifting priorities.
- Communicate clearly, kindly, and confidently with people at all levels.
- Handle confidential information with professionalism and care.
- Love streamlining processes, keeping things tidy, and staying one step ahead.
- Are tech‑friendly and comfortable with modern tools (Microsoft 365, Slack, scheduling tools etc.).
- Build strong, positive relationships naturally.
What success looks like:
- The CEO’s time is well‑protected and well‑spent.
- The exec team gets the right level of support to run more efficiently.
- Communication across the executive team feels smooth and frustration‑free.
- Meetings and logistics run without fuss — and ideally without surprises.
- You become the person people quietly rely on to keep things moving.
- You are seen as a key culture carrier, living and breathing the behaviours and being a key person in ensuring these run through the business communications and events.
Benefits:
Competitive salary of up to £48,000 depending on experience
️ 27 days of annual leave (including 3 days Christmas closing) which increases up to 3 days based on tenure, with the option to roll over, buy or sell up to 3 days
Hybrid working with three days a week from our dog-friendly Hoxton office
On-site gym and cycle to work scheme
️ Employee discount at over 100 retailers
Comprehensive private medical & dental cover with Vitality
Enhanced parental leave pay
Learning & development culture – £1,000 personal annual budget
We’re carbon-neutral and are working towards ambitious carbon reduction goals
Lots of team socials & activities
️ Annual team retreat
Method Of Application
Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.
APPLY HERE
Deadline: Not Disclosed
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