London, England
Job title: Executive Assistant
Location: North West London, NW2 7HF
Salary: £35,000 – £45,000 per annum
Hours: Monday – Friday 9:00am – 6:00pm + 1 hour lunch break
Hybrid: 3 days in office, 2 days working from home.
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Our business…
At Vitabiotics, you’ll find a diverse bunch of talented folk who come from a wide range of backgrounds and possess an extensive array of experience. What brings us all together is a culture that thrives on innovation, mutual respect, team work and a sense of commitment. Vitabiotics is truly a great place to work!
Vitabiotics has pioneered advances in nutritional healthcare products for over 50 years and the range includes many of Britain’s leading supplement brands such as Perfectil, Pregnacare, Wellman, Wellwoman and Menopace.
As the UK’s No.1 vitamin company, exporting to over 100 countries, Vitabiotics is widely acknowledged as leaders in innovation and in 2018 became the first vitamin company to twice receive the Queen’s Award for Innovation, awarded for its ground breaking clinical research.
As part of our commitment to innovation and development, we are seeking a highly organised, proactive, and discreet Executive Assistant to provide comprehensive support to our senior management team members. This is a pivotal role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
- Provide high-level administrative support to senior management team members, including diary and travel management.
- Coordinate meetings, prepare agendas, and take accurate minutes.
- Manage complex travel arrangements, itineraries, and visa requirements.
- Act as a key point of contact between senior management and internal/external stakeholders.
- Draft, review, and format correspondence, presentations, and reports.
- Maintain confidentiality and handle sensitive information with discretion.
- Support project coordination and follow up on action items.
- Organise company events, meetings, and off-site activities.
- Streamline administrative processes to improve efficiency.
- Any other administrative duties as may reasonably be required.
Requirements:
- Proven experience as an Executive Assistant or in a similar role supporting senior management team members.
- Exceptional organisational and time-management skills.
- Excellent written and verbal communication skills.
- High level of professionalism and discretion.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Ability to multitask and prioritise effectively under pressure.
- Strong problem-solving skills and attention to detail.
- Experience managing complex schedules and travel arrangements.
- A proactive, flexible, and can-do attitude.
Benefits:
- 24 days annual leave plus bank holidays.
- Birthday day off.
- 2 Charity days a year.
- Bupa dental cover.
- Private medical insurance.
- 50% staff discount on all Vitabiotics products.
- Staff skills training.
- Health and wellbeing programme.
- Pension contributions.
- Sick pay support.
- Free onsite parking.
- Enhanced maternity or paternity leave.
- Company events.
- Fresh fruit and snacks.
- Free EV charging station.
Method Of Application
Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.
APPLY HERE
Deadline: Not Disclosed
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