Norton juxta Twycross, England
Moore Masonry Services is a specialist brickwork subcontractor delivering full masonry packages to main contractors and developers across the UK. We’re a growing, fast-moving business that prides itself on quality work, strong relationships, and getting things done.
We’re a no-nonsense team. We don’t do corporate fluff. We deliver, we look after our people, and we take real pride in what we build. If you know construction, you’ll fit right in from day one.
THE ROLE
We’re looking for a highly organised and proactive Virtual Assistant to support our Contracts Manager with the day-to-day running of the business. This is a practical, hands-on admin and data role. You’ll be the person who keeps our systems updated, our records clean, and our project pipeline visible.
The heart of the role is managing and maintaining our Monday.com CRM, including our tender pipeline, active projects, subcontractor register, and client contacts. You’ll also handle data entry, document management, and general operations admin.
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This isn’t a generic admin role. We need someone who understands the construction industry and can work confidently with minimal hand-holding. If you’ve worked for a contractor before, you’re already ahead of the pack.
Responsibilities:
Monday.com CRM Management
∙ Update the Tender and Enquiry Pipeline daily, logging new enquiries, chasing decisions, and tracking win/loss outcomes
∙ Maintain the Active Projects board, updating progress, actual costs, and flagging any margin issues
∙ Keep the Contacts and Accounts database current with main contractor and developer details
∙ Manage the Subcontractor Register, including CIS status, UTR numbers, and availability
DATA ENTRY & REPORTING
∙ Weekly data entry of project costs, labour figures, and contract values into Excel and Monday.com
∙ Prepare a weekly dashboard summary for the Contracts Manager’s Monday morning review
∙ Assist with CIS subcontractor payment tracking and record-keeping
∙ Maintain organised filing of contracts, purchase orders, and correspondence
General Operations Admin
∙ Managing and filtering inbound emails, flagging anything urgent
∙ Typing and formatting letters, quotes, and business documents
∙ Chasing outstanding information from main contractors and subbies on behalf of the Contracts Manager
∙ Supporting admin for onboarding new subcontractors
Qualifications/Requirements:
Essential
∙ Previous experience as a VA, administrator, or operations coordinator
∙ Strong working knowledge of Microsoft Excel, including data entry, formatting, and basic formulas
∙ Experience working in or alongside the construction industry. You understand the terminology, the pace, and the people
∙ Highly organised with strong attention to detail
∙ Self-starter who is comfortable working independently and managing your own time
∙ Clear, professional written communication
∙ Discreet and trustworthy when handling sensitive business information
DESIRABLE
Experience working for a brickwork or masonry subcontractor would be a significant advantage and is highly sought after for this role.
∙ Ideal: Hands-on Monday.com experience, including building boards, managing automations, and using dashboards
∙ Ideal: Familiarity with CIS (Construction Industry Scheme) and subcontractor payments
∙ Ideal: Experience with tender tracking or contract management in a construction setting
∙ Ideal: Basic understanding of project costing and margin tracking
Benefits:
∙ Fully remote, flexible working to fit around your existing commitments
∙ Consistent, predictable hours of approximately 10 to 15 hours per week to start
∙ Straightforward, no-nonsense working relationship. We respect your time and expertise
∙ Interesting, real work for a growing construction business, not generic admin for a faceless company
∙ Genuine opportunity to grow with us as the business expands
Benefits:
Job Type: Freelance
Pay: £20.00-£30.00 per hour
- Flexitime
Work Location: Hybrid remote in Norton-Juxta-Twycross
Method Of Application
Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.
APPLY HERE
Deadline: Not Disclosed
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