Remote
$20.00 – $35.00 Per Hour (Employer provided)
Job Title: Virtual Executive Assistant
Location: Remote
Job Type: Full-Time
Compensation: Competitive hourly rate based on experience
About Us
We are a purpose-driven, high-performing photography studio that thrives on excellence, empowerment, and creating WOW-worthy experiences and portraits for our clients. As we grow, I’m seeking a proactive, detail-obsessed Virtual Executive Assistant to free my time of scheduling, following up, prioritizing communications, administrative tasks and keeping the business’s digital life impeccably organized.
Job Summary
I’m looking for a highly organized and proactive Virtual Executive Assistant to provide comprehensive administrative support. The ideal candidate is a master multitasker with exceptional communication skills, a sharp eye for detail, and a passion for creating order and efficiency. This role requires a self-starter who can manage a variety of responsibilities with professionalism and discretion.
Responsibilities:
- Manage and maintain a calendar with precision and foresight
- Prioritize and triage communications, flagging what’s urgent and handling what’s not
- Serve as a gatekeeper for meetings, calls, and communications
- Organize files and folders in OneDrive with clarity and consistency
- Create and manage documents, spreadsheets, and presentations in Microsoft Suite
- Update and prepare weekly reports for department meetings
- Collaborate via Microsoft Teams and leverage Copilot to streamline tasks
- Take meeting notes, track action items, follow-ups, and deadlines with accountability
- Assist with project coordination and deadline tracking
- Perform bookkeeping and bill-pay tasks using QuickBooks
- Conduct proofreading and transcription of documents
- Provide customer service support and manage correspondence professionally
- Maintain organized documentation and support office operations remotely
Qualifications/Requirements:
- Proven experience as an executive assistant or similar support role
- Expert-level proficiency in Microsoft Office Suite, Copilot, OneDrive, and Teams
- Strong calendar management skills using Microsoft Outlook
- Excellent organizational and time management skills
- Strong written and verbal communication, including phone etiquette
- High attention to detail for data entry, transcription, and document accuracy
- Experience with QuickBooks
- Ability to work independently, proactively, and with discretion
- Previous experience supporting a creative entrepreneur or small business owner is advantageous
Why Join Us?
- Flexible remote work
- Opportunity to grow into a full-time role
- Be part of a team that values excellence, integrity, and impact
- Work closely with a visionary leader on meaningful, purpose-driven work
- Develop your professional skills in a dynamic, supportive environment
To Apply:
Submit your resume and a brief cover letter telling us why you’re the perfect fit for this role. Bonus if you include a short Loom video introducing yourself!
Job Types: Full-time, Part-time
Pay: $20.00 – $35.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Paid time off
Experience:
- Executive administrative support: 3 years (Required)
Work Location: Remote
Method Of Application
Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.
APPLY HERE
Deadline: Not Disclosed
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